Accounts Payable Services Plan

What does the accounts payable service include?

Seamless VA's accounts payable service handles your vendor bills from entry to payment. A bookkeeper keeps your vendor records current, enters each bill into QuickBooks, pays bills online once you approve them, and prepares a payables report every month. Plans start at $125/month for up to 25 vendors.

Which plan fits?

All three plans include the same work. What changes is how many vendors you have. Forms, envelopes and postage for mailed payments are billed separately. Above 75 vendors, or if you want receivables and payroll handled too, ask for a custom plan.

Frequently asked questions

Do you pay bills without my approval?

No. Payments go out online only after you approve them. You keep control of your cash, and we do the data entry, the payments you sign off on, and the monthly report.

Do I need QuickBooks?

Yes. Bills are entered into QuickBooks. If you are not set up yet, start with QuickBooks file setup.

How long should I keep vendor bills?

In Canada, the CRA says to keep records and supporting documents for six years from the end of the last tax year they relate to. In the US, the IRS generally says three years, and at least four for employment tax records. Every bill we enter is recorded in your QuickBooks file.

Can you handle receivables and payroll too?

Yes. See accounts receivable and payroll services, or bundle everything under outsourced bookkeeping.

Part of Seamless VA's outsourced bookkeeping services, run from Mississauga, Ontario.

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